Stop Drowning in Volunteer Paperwork
Track background checks, certifications, and compliance for youth sports clubs and organizations 🇨🇦
See every volunteer's status at a glance - stay compliant and avoid liability.
Start Free TodayEnhanced Criminal Record Checks: $30 CAD • Available on all plansIs Volunteer Management Overwhelming Your Club?
If you're managing a youth sports club, you know the struggle. Keeping track of volunteers' certifications, background checks, and compliance requirements has become a nightmare.
Outdated Systems
Spreadsheets of volunteer information scattered across computers
Compliance Gaps
Hours spent chasing expired certifications
Admin Burden
Constant worry about missed safety checks
Liability Risks
Manual background check tracking
Meet ClubGuardian: Your Complete Volunteer Compliance Management Solution
Smart, people-centered technology that simplifies every aspect of volunteer management while fostering safe, strong communities.
Trust Above All
All volunteer information in one secure dashboard
Safety Made Simple
Automated certification reminders
Honour Every Hour
Peace of mind with automated compliance tracking
Our Mission
To simplify volunteer management in youth sports, fostering safe, strong communities with smart, people-centered technology that honors every hour volunteers contribute to your organization.
Everything You Need to Manage Volunteers Effectively
Club Guardian offers a comprehensive suite of tools designed specifically for youth sports organizations.
Integrated Background Checks
Purchase Enhanced Criminal Record Checks (E-PIC/CRJMC) directly through ClubGuardian. Never wonder about a volunteer's compliance status again.
- • $30 CAD per E-PIC check
- • Average completion: 48 hours
- • Real-time status updates
- • Automated expiration tracking
Compliance Reporting
Transform hours of report preparation into a few clicks. Generate board-ready reports instantly.
- • 5 clicks for complete reports
- • Board-ready formats
- • Safe Sport Roster Reports
- • Modified Safe Sport Roster Reports
Automated Onboarding
Personalized volunteer experience with minimal administrative burden. Full compliance from day one.
- • Step-by-step guidance
- • Automated reminders
- • Reduced admin workload
Certification Tracking
Certification management that works while you sleep. Proactive alerts for upcoming expirations.
- • Proactive expiration alerts
- • Multiple certification types
Team Staff Management
The right people in the right roles, every time. Role-based qualification checks.
- • Role-based checks
- • Qualification verification
Season Transition System
Seamless season changes without starting from scratch. Four-tier archival system.
- • Seamless transitions
- • Historical data preservation
- • Automated renewals
Purchase Enhanced Criminal Record Checks
Directly Through ClubGuardian
No more juggling multiple platforms. Request, pay for, and track Enhanced Criminal Record Checks (E-PIC/CRJMC) all in one place.
per Enhanced Criminal Record Check (E-PIC/CRJMC)
Seamless Integration
Request checks directly from volunteer profiles with one click
Fast Processing
Reliable, industry-standard background checks
Simple Billing
Charged directly to your club's credit card on file
Real-Time Tracking
Monitor status updates and receive notifications automatically
Available on all ClubGuardian plans - Free, Essentials, Professional, and Premium
Get Started FreeBuilt by Experts Who Understand Youth Sports
ClubGuardian was created by a team with deep experience in both youth sports administration and technology development.
BUILT BY INDUSTRY EXPERTS
Developed in partnership with sports administrators, safety experts, and youth protection specialists
BACKED BY LEADING ORGANIZATIONS
Soccer Organizations
Background Check Providers
Youth Safety Organizations
COMPLIANCE-FIRST APPROACH
Meeting or exceeding all provincial and federal requirements for youth sports organizations
Simple Setup, Powerful Results
Getting started with ClubGuardian is straightforward and designed to minimize disruption to your current operations.
Book a Personalized Demo
See how ClubGuardian can transform your club's operations
Custom Implementation Plan
We'll create a tailored rollout strategy for your organization
Launch with Full Support
Our team ensures a smooth transition for your administrators and volunteers
Start Free, Scale as You Grow
Get started with our free plan or choose a paid tier that fits your club size. All plans include core safety management features with no setup fees.
Free forever
Unlimited volunteers
1 admin user
- Unlimited volunteers
- Track all enhanced safety checks conducted through ClubGuardian
- Monitor safety check expiry dates
- Safety checks conducted at industry rates
- Perfect for getting started
$79/month CAD
Up to 500 volunteers
1 admin user
- Up to 500 volunteers
- 1 administrator account
- Volunteer management dashboard
- Volunteer profiles & basic roles
- Integrated Enhanced Criminal Record Check
- Safety check tracking (CRC, VSC, CAR)
- Expiry alerts
- Basic email notifications
- Certification management
- Onboarding templates
- Basic reporting
- CSV data export
- Email support
$214/month CAD
Up to 700 volunteers
3 admin users
- Up to 700 volunteers
- 3 administrator accounts
- Everything in Essential, plus:
- Enhanced role based volunteer management
- Volunteer profiles & expanded roles
- Email notifications - includes templates and individual
- Role-based email notifications
- Role based certification management
- Reference checks
- Role based onboarding
* Includes ClubGuardian setup assistance for role-based certification management
$500/month CAD
Up to 1000 volunteers
5 admin users
- Up to 1000 volunteers
- 5 administrator accounts
- Everything in Professional, plus:
- Automated email notifications
- Automated safety check reminders
- Automated certification reminders
- Custom roles
- Extensive custom reporting
- Dedicated account manager
- Priority email support
- Additional Safe Sport tracking and reporting features (coming soon)
* Includes ClubGuardian setup assistance for role-based certification management
Enterprise
Custom platform designed for Provincial and National Sport Organizations
- Complete oversight into respective club data
- Tailored solutions for large-scale sports management
- Comprehensive reporting and analytics
- Dedicated support and implementation
Our Story
Born from real experience in youth sports administration, ClubGuardian transforms how clubs protect and empower their volunteer communities. We replace scattered spreadsheets and midnight worry with automated safety compliance and peace of mind.
Trust & Safety
Automated compliance tracking and safety checks
Time Back
Turn hours of admin work into minutes
Volunteer Success
Empower your people with smart tools
Created in partnership with:
- Club Administrators
- Compliance & Safety Experts
- Sport Organizations
Ready to Transform Your Volunteer Management?
Join the clubs that have already streamlined their operations, improved compliance, and given precious time back to their administrators and volunteers.